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Serving the Chinese community with pride and distinction for over 40 years.





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GDPR Compliance Statement

Introduction

The EU General Data Protection Regulation ("GDPR") comes into force across the European Union on 25th May 2018 and brings with it the most significant changes to data protection law in two decades. Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of the digital age.

The 21st Century brings with it broader use of technology, new definitions of what constitutes personal data, and a vast increase in cross-border processing. The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.

Our Commitment

Scotch Frost of Glasgow Ltd. are committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection (1998). We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognise our obligations in updating and expanding this program to meet the demands of the GDPR and the U.K. Data Protection Bill, September 2017.

Scotch Frost of Glasgow Ltd. are dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for the new Regulation. Our preparation and objectives for GDPR compliance have been summarised in this statement and include the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance.

Scotch Frost of Glasgow Ltd already have a consistent level of data protection and security across our organisation, however it is our aim to be fully compliant with the GDPR by 25th May 2018.

Our preparation includes: -


In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website, at your depot, during induction etc. of an individual's right to access any personal information that Scotch Frost of Glasgow Ltd. processes about them and to request information about: -

Information Security & Technical and Organisational Measures

Scotch Frost of Glasgow Ltd. takes the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures, including: - Policy and Procedures, Passwords, Encryptions, and Access Controls.

GDPR Roles and Employees

Scotch Frost of Glasgow Ltd have designated Hugh Brawley as DPO and Anne Doherty as Main Controller and have appointed a data privacy team to develop and implement our roadmap for complying with the new data protection Regulation. The team are responsible for promoting awareness of the GDPR across the organisation, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures.

Scotch Frost of Glasgow Ltd understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR and have involved our employees in our preparation plans. We have implemented an employee training program specific to which will be provided to all employees prior to May 25th, 2018, and forms part of our induction and annual training program.

If you have any questions about our preparation for the GDPR, please contact Hugh Brawley, DPO or Anne Doherty, Main Data Controller for the company.